How to start volunteering!

Volunteer Security Clearance Process 

 

​Step 1

Prospective volunteers must first register as a volunteer at the school where you plan on volunteering. This should ​be done through MyCBE by clicking on the Online Forms and School Registration tab and completing the Volunteer Registration 2024-25 form. You can also submit an application through the school office.

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School administrators will verify your identity and register you in the CBE volunteer database. The school office will provide you with a letter enabling you to obtain a police information check from the Calgary Police Service (CPS). 

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Note: prospective volunteers must reside in Canada for a full year before registering. Police clearances from countries other than Canada are not accepted. 

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Step 2

Visit the CPS online system, electronic Police Information Check (ePIC), to obtain your police check using your CBE volunteer letter. 

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Volunteers should wait to submit their request until they receive an email from Calgary Police Service – Record Check inviting them to apply for their Police Information Check with VS for Volunteer. This will ensure the voucher is ready to be redeemed by the volunteer.

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If you are unable to complete the process online, you may visit a police information check location instead. 

 

Step 3

Once you have received your clearance document from CPS you will need to share it with the school in-person or by email.

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​Cost 

Your security clearance is valid for five years and the cost is $21.25 ($15.00 for police clearance and 5.95+GST service fee) which is charged during the online ePIC application. This fee is not covered by the CBE. If a volunteer submits their own payment, there is no option for a refund. There is no refund option for volunteers who have previously submitted applications.​​

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Volunteering for an Off-Site Activity

If you want to volunteer for an off-site activity, please keep in mind: 

• Volunteers on an activity are considered representatives of the Calgary Board of Education and are subject to the same expectations as staff

• Volunteers are subject to the requirements of CBE Administrative Regulation 5003 – Volunteers, which includes an application and a police security screening check

• Volunteers are covered by the CBE’s liability insurance policy while performing their assigned duties

• Volunteers are covered by WCB while performing their duties

• Volunteers receive direction from and are accountable to the teacher-in-charge​​​